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Duplication Policy

See also, Duplication Fee Schedule

Duplication Policy

  1. Researchers must complete a Duplication Request Form before duplication orders can be processed.
  2. Archives & Special Collections staff must approve each duplication request. Requests may be denied if, in the judgment of the staff, such copying will harm the original item(s), or is prohibited by donor arrangements or US copyright law.
  3. The staff of Archives & Special Collections will normally do all copying. Photographic reproduction or other copying services may be provided by other college departments or outside vendors. Archives & Special Collections will consider requests by researchers to copy items with personal cameras.
  4. In cases where photocopying is not possible, staff may suggest other methods of duplication, such as microfilm or photography.
  5. All copies (of whatever type) are provided for the researcher's personal use. Further duplication of copies is not permitted, nor may those copies be deposited in another institution.
  6. In making use of copies, researchers assume full responsibility for any infringement of copyright or publication rights belonging to the author, the author's heirs or assigns. Researchers also accept responsibility for communicating with the holder(s) of copyright concerning permissions to quote or otherwise publish material protected by copyright.
  7. In making copies available, Vassar College does not thereby grant permission to reproduce those copies or to quote extensively from them for publication. For permission to publish, please write to Archives & Special Collections, Vassar College Box 20, 124 Raymond Avenue, Poughkeepsie, NY 12604. A publication fee may apply.
  8. Archives & Special Collections processes orders as quickly as possible. Requests from on-site researchers take precedence; research requests received through the mail, by phone or electronically will be handled as time and staffing allow.
  9. Researchers agree to pay all costs incurred in making requested copies according to the established fee schedule, including expenses in preparing negatives, which will be retained by Archives & Special Collections.